BY-LAWS

 

ROCHELLE HUBS BOOSTER CLUB

Rochelle, Illinois

 

ARTICLE I

 

NAMES AND PURPOSES

 

Section 1.         The name of this organization shall be “ROCHELLE HUBS BOOSTER CLUB.”

 

Section 2.         The purpose of the Club shall be:

                       

                        To promote participation in sport activities at Rochelle Township High School by making sports attractive to both boys and girls.

                       

                        To promote purchase of equipment and athletic facilities by the School Board and to help raise money to purchase such items that the School Board does not have funds to purchase.

 

                        To promote physical fitness for all students of Rochelle Township High School.

 

                        To assist the High School Board to renovate, maintain, and provide facilities for athletic and other physical activities for Rochelle Township High School.

                                   

                        To foster, expand, and perpetuate interest in all school sponsored sports activities and encourage the spirit of good sportsmanship and fellowship that results thereof.

 

                        To create a bond between the school personnel, players, and parents to improve and support the sport program at Rochelle Township High School.

 

ARTICLE II

 

MEMBERS

 

Section1.          Any person who has an interest in the aims of the Club shall be eligible for regular membership in the Club, except students at Rochelle Township High School.

 

Section 2.         An Active member shall be any non-high school student who has paid a current annual donation.

Section 3.         Any fund raising program involving high school students shall have the School Board approval.

 

Section 4.         The annual donation from members shall be fixed by resolution duly adopted by the Board of Directors.

 

ARTICLE III

 

BOARD OF DIRECTORS

 

Section 1.         The Board of Directors shall have the control and management of the affairs and funds of the Club, but shall have no power at any time to render the Club liable beyond the amount of cash in the hands of the Treasurer, or in process of collection and not otherwise appropriated.  It shall be the duty of the Board to carry out the projects of the Club and to that end it may exercise all the powers of the Club.

 

Section 2.         Number, Tenure and Qualifications:  The number of directors shall be no less than 11 and shall consist of the Rochelle High School Athletic Director, the four officers hereinafter provided for, the past president, and at least five additional directors.  Each director shall hold office until the next annual meeting of the directors or until their successors have been duly appointed, elected, and qualified.

 

Section 3:         Meetings:  The Board shall have regular meetings at such times as the Board may fix by resolution and no additional notice thereof shall be required.  Special meetings may be called by the President or any three directors by written notice delivered personally, sent by mail, or telegram

                        To each director at his/her address as shown on the records of the corporation, at least 24 hours in advance of the meeting.  If mailed, such notice shall be deemed to be delivered when deposited in the U.S. mail in a sealed envelope so addressed with postage thereon prepaid.  Any director may waive notice of any meeting.  The attendance of a director at any meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting was not lawfully called or convened.

 

Section 4:         Quorum:  A majority of the Board of Directors shall constitute a quorum for the transaction of business of any meeting of the Board, provided, that if less than a majority of the directors are present at said meeting,  a majority of the directors present may adjourn the meeting from time to time without further notice.

 

Section 5:         Manner of Acting:  The act of a majority of the directors present at a meeting at which a quorum Is present shall be the act of the Board of Directors, except where otherwise provided by law or by these by-laws.

 

Section 6:         Vacancies:  A vacancy in any office or in the Board of Directors shall be filled by the Board of Directors for the unexpired portion of the term of the individual.

 

ARTICLE IV

 

OFFICERS

 

Section 1.         Officers:  The officers of the corporation shall be President, Vice-president, Secretary, and Treasurer.  No individual may hold more than on office at a time and any officer may succeed himself.

 

Section 2.         Election:  The officers of the corporation shall be elected by the active members at the annual meeting hereinafter provided for.  If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be.  Each officer shall hold office until his successor shall have been duly elected and qualified.

 

Section 3.         Any officer or agent elected or appointed may be removed by the Board of Directors whenever in its judgment that best interest of the corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed.

 

Section 4.         President:  The president shall be the principle executive officer of the corporation and shall preside at all meetings of the Club and of the Board.  He/she may call special meetings when necessary, appoint committees, and he/she shall co-sign all checks and/or approve all expenditures of funds by the Club.  In general, he/she shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.  The President is authorized to spend a maximum amount of $50.00 without the approval of the Board whenever he deems it necessary and shall report such expenditures to the Treasurer.

 

Section 5:         1st Vice-President:  In the absence of the President, or in the event of his/her inability or refusal to act, the 1st Vice-President shall perform the duties of the President, and when so acting, shall have all the power of and be subject to all the restrictions upon the responsibilities shall be borne by the Secretary.  1st Vice-President will assume the position of President.

 

Section 6.         2nd Vice-President:  In the absence of the President or 1st Vice-President, the 2nd Vice-President shall perform the duties of the President or 1st Vice-President, and when so acting, shall have all the power of and be subject to all the restriction upon the responsibilities shall be borne by the Secretary.  The 2nd Vice-President shall assume the position of 1st Vice-President.

 

Section 7.         Treasurer:  The treasurer shall receive all monies due to the Club and disburse the same by check to be countersigned by the President or Vice-President.  The Treasurer shall also keep the books and accounts of the Club land shall make a report at each regular meeting of the Board.  He/She shall in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors.  The treasurer’s accounts shall be reviewed and audited by an auditing committee consisting of the newly elected President, Vice-President, and Secretary who shall prepared a report thereon to be presented at the Club not later than the September meeting of each year.  A minimum amount of $100 of the funds of the Club shall be carried over from May 31 to September 1 of each year.

 

Section 8.         Officer Structure:  The office of President shall remain a one year position but have a 3 year succession to that position.  The office of 2nd Vice-President shall be created with the understanding that it is a 3-year succession to the presidency.  The office of Vice-President shall become the office of 1st Vice President with that position assuming the office of president the second year.  The offices of Secretary and treasurer shall be multi-year positions.

 

                       

ARTICLE V

 

COMMITTEES

 

Section 1.         Committee of Directors:  The Board of Directors, by resolution adopted by a majority of the directors in office, may designate one or more committees, each of which shall consist of two or more directors, which committees, to the extent provided in said resolution, shall have and exercise the authority of the Board of Directors in the management of the corporation, but the designation of such committees and the delegation thereto of authority shall not operate or relieve the Board of Directors, or any individual director, of any responsibility imposed upon it or him by law.

 

Section 2.         Other Committees:  Other committees not having and exercising the authority of the Board of Directors in the management of the corporation may be designated by resolution adopted by a majority of the directors present at a meeting at which a quorum is present.  Except as otherwise provided in such resolution, members of each such committee shall be active members of the corporation, and the President of the corporation shall appoint the member thereof.  Any member thereof may be removed by the person or persons authorized to appoint such member whenever in their judgment the best interests of the corporation shall be served by such removal.

 

Section 3.         Term of Office:  Each member of a committee shall continue as such until the next annual meeting of the members of the corporation and until a successor is appointed, unless the committee shall be sooner terminated, or unless such member be removed from such committee or unless such member shall cease to qualify as a member thereof.

 

Section 4.         Chairman:  One member of each committee shall be appointed chairman.

 

Section 5.         Vacancies:  Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointments.

 

Section 6.         Quorum:  Unless otherwise provided in the resolution of the board of directors designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee.

 

ARTICLE VI

 

CONTRACTS, CHECKS, DEPOSITS, AND FUNDS

 

Section 1.         Contracts:  The Board of Directors may authorize any officer or officers, agent or agents of the corporation, in addition to the officers so authorized by these by-laws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation and such authority may be general or confined to specific instances.

 

Section 2.         Checks, Drafts, etc.:     All checks, drafts or other orders for the payment of money, notes, or other evidences in indebtedness issued in the name of the corporation, shall be signed by such officer or officers, agent or agents of the corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors.  In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer and counter-signed by the President or Vice-President of the corporation.

 

Section 3.         Deposits:  All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies or other depositaries as the Board of Director may select.

 

Section 4.         Gifts:  The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the corporation.

 

Section 5.         Investments:  The corporation shall have the right to retain all or any part of any securities or property acquired by it in whatever manner, to invest and reinvest; any funds held by it in accordance to the judgment of the Board of Directors without being restricted to the class of investments which otherwise might have any control over the corporation, provided, however, that no action shall be taken by or on behalf of the corporation if such an action is prohibited transaction or would result in the denial of tax exemption under Section 503 of the Internal Revenue Code and its regulations as they now exist or as they may hereafter be amended.

 

ARTICLE VII

 

BOOKS AND RECORDS

 

The corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members, Board of Directors, and committees having any of the authority of the Board of Directors, and shall keep at the registered or principal office a record giving the names and addresses of the members entitled to vote.  All books and record of the corporation may be inspected by any member, or his/her agency or attorney for any proper purpose at any reasonable time.  A copy of all above mentioned minutes shall be mailed to the Rochelle Township High School Board of Education.

 

ARTICLE VIII

 

FISCAL YEAR

 

                        The fiscal year of the corporation shall begin on the 1st day of August and end on the last day of July of each year.

 

ARTICLE IX

 

SEAL

 

                        The Board of Directors shall provide a corporate seal, which shall be in the form of a circle and shall have inscribed thereon the name of the corporation and the words “Corporate Seal, Illinois.”

 

ARTICLE X

 

WAIVER OF NOTICE

                        Whenever any notice whatever is required to be given under the provision of the General Not For Profit Corporation Act of Illinois or under the provisions of the Article of Incorporation or the by-laws of the corporation, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

 

ARTICLE XI

 

ANNUAL MEETING AND ELECTIONS

 

Section 1.         The active members of the Rochelle Hubs Booster Club, shall hold an annual meeting on the third Thursday of May in each year beginning with the year 1979 at the hour of 7:30 p.m. at the high school.  The meeting shall be held for the purpose of electing directors and officers and for the transaction of such other business as may come before the meeting.  If such day be on a legal holiday, the meeting shall be held at the same hour on the next succeeding business day.  If the election of officers or directors shall not be held on the day designated herein for any annual meeting or at any adjournment thereof, the Board of Directors shall cause the election to be held at a special meeting called as soon thereafter as conveniently may be.

 

Section 2.         Nomination for officers and directors to be elected shall be made by a Nominating Committee of three members appointed by the President.  These nominations shall be announced prior to the annual meeting and nominations may be made form the floor at the meeting.  The officers and directors shall be elected by a majority vote of the members present at such annual meeting and no individual shall be allowed to vote by proxy.

 

Section 3.         Notice:  Public notice stating the place, day, and hour of the meeting, and in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be published not less than 5 nor more than 40 days before the date of the meeting.

 

Section 4.         Quorum:  Five percent of the members shall constitute a quorum for the transaction of business.

 

ARTICLE XII

 

RESTRICTIONS AND PROVISIONS FOR DISSOLUTION

 

No attempt at any time shall be made by this club to exert undue influence upon personalities nor to interfere with the administration of the schools.

                       

                        No part of the net earning of the corporation shall inure to the benefit of any members, officer, or director of the corporation, or any private individual (except that reasonable compensation may be paid for services rendered to or for the corporation affecting one or more of its purposes) and no member, officer, or director of the corporation or any private individual shall be entitled to share in the distribution of any of the corporate assets on dissolution of the corporation.  No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publication or distribution of statement any political campaign on behalf of any candidate for public office.  Upon dissolution of the corporation or the winding up of its affairs, the assets of the corporation shall be distributed to the Public School District, to be a part of the High School Athletic Fund.  Should said School District not be in existence at that time, the assets shall be distributed to the successor of said District or to the institution or political body furnishing secondary educational service to the citizens of the City of Rochelle, Illinois.

 

ARTICLE XIII

 

AMMENDMENTS TO BY-LAWS

 

                        These by-laws may be altered, amended or repealed and new by-laws may be adopted by a majority vote of the directors present at any regular meeting or at any special meetings, provided that at least 24 hours written notice is given of intention to alter, amend or repeal or to adopt new by-laws at such meeting, said notice to be given as hereinbefore provided.

 

ARTICLE XIV

 

AMENDMENTS FOR CHEERLEADERS AND POM POMS

 

                        Cheerleaders and Pom Poms are a part of the RTHS Athletic Program under the direction of the Athletic Director.  Therefore, the Booster Club supports their activities on an equal basis as all the other sport activities.